Please read these terms and conditions carefully before completing and submitting an order, as they set out our and your legal rights and obligations in relation the use of the CloudSET platform and related services. You will be asked to agree to these terms and conditions before becoming a customer.
These terms and conditions are available in the English language only. You should print a copy of these terms and conditions for future reference. We will not file a copy specifically in relation to you, and they may not be accessible on our website in future.
1. Definitions and Interpretation
1.1 In the Agreement:
“Agreement” means the agreement between the Provider and the Customer for the provision of access to the CloudSET Platform and use of the CloudSET Services, incorporating these terms and conditions and the Signup Form, and any amendments to the Agreement from time to time;
“Business Day” means any week day, other than a bank or public holiday in England;
“Charges” means the amounts payable by the Customer to the Provider under or in relation to the Agreement;
“CloudSET Platform” means the software platform known as CloudSET that is owned and operated by the Provider, and that will be made available to the Client as a service via the internet;
“CloudSET Services” means the services provided or to be provided by the Provider to the Customer by means of the CloudSET Platform, as specified on the Signup Form;
"Customer" means the customer for the CloudSET Services identified on the Signup Form;
“Customer Confidential Information” means
(a) any information disclosed (whether disclosed in writing, orally or otherwise) by the Customer to the Provider during the Term that is marked as “confidential”, described as “confidential” or should have been understood by the Provider at the time of disclosure to be confidential; and
(b) the Customer Materials.
"Customer Data" means the identity, contact and payment details of the Customer supplied on the Signup Form (as updated from time to time) and all information about the Customer's use of, and rights to use, the CloudSET Platform and CloudSET Services;
"Customer Materials" all works and materials (excluding the Customer Data) uploaded to the CloudSET Platform, or processed or transmitted using the CloudSET Services, by or on behalf of the Customer;
“Defect” means a defect, error or bug having a material adverse effect on the operation or functionality of the CloudSET Platform, but excluding any defect, error or bug caused by or arising as a result of an incompatibility between the CloudSET Platform and any other system, application, program or software other than the Interface Software;
"Documentation" means the data sheets produced by the Provider and made available on the CloudSET Platform to the Customer;
“Effective Date” means the date that the Agreement comes into force as specified in Clause 2.3;
“Force Majeure Event” means an event, or a series of related events, that is outside the reasonable control of the party affected (including failures of or problems with the internet or a part of the internet, hacker attacks, virus or other malicious software attacks or infections, power failures, industrial disputes affecting any third party, changes to the law, disasters, explosions, fires, floods, riots, terrorist attacks and wars);
“Intellectual Property Rights” means all intellectual property rights wherever in the world, whether registered or unregistered, including any application or right of application for such rights (and the “intellectual property rights” referred to above include copyright and related rights, database rights, confidential information, trade secrets, know-how, business names, trade names, trade marks, service marks, passing off rights, unfair competition rights, patents, petty patents, utility models, semi-conductor topography rights and rights in designs);
"Interface Software" means the software supplied by the Provider to the Customer for the purpose of enabling the Customer to access the CloudSET Services using the Token;
“Personal Data” has the meaning given to it in the Data Protection Act 1998;
"Provider" means Coherence Design Limited, a company incorporated in England and Wales (registration number 04399183) having its registered office at Unit B, East House, Braeside Business Park, Poole, Dorset BH15 2BX, UK;
"Signup Form" means the web form available on http://cloudset.3scale.net setting out the specific details of the CloudSET Services and enabling users to apply to become customers for the CloudSET Services;
"Subscription Period" means the period of time specified as such on the Signup Form;
"Support Services" means support and maintenance services provided or to be provided by the Provider to the Customer in accordance with Clause 4;
“Term” means the term of the Agreement;
"Token" means an alphanumeric token generated by the Platform that may be used by or on behalf of the Customer to enable the Customer's access to the Platform; and
“Upgrades” means new versions of, and updates to, the CloudSET Platform, whether for the purpose of fixing an error, bug or other issue in the CloudSET Platform or enhancing the functionality of the CloudSET Platform.
1.2 In the Agreement, a reference to a statute or statutory provision includes a reference to:
(a) that statute or statutory provision as modified, consolidated and/or re-enacted from time to time; and
(b) any subordinate legislation made under that statute or statutory provision.
1.3 The Clause headings do not affect the interpretation of the Agreement.
1.4 The ejusdem generis rule is not intended to be used in the interpretation of the Agreement.
1.5 References in the Agreement to time are references to the time in London, UK.
2. Agreement and Term
2.1 The advertising of the CloudSET Services on the Provider's website constitutes an “invitation to treat”; and the Customer's order for the CloudSET Services constitutes a contractual offer. No contract will come into force between the Provider and the Customer unless and until the Provider accepts the Customer's order in accordance with the procedure detailed in this Clause 2.
2.2 In order to enter into the Agreement, the Customer must take the following steps: (i) the Customer must navigate to the Signup Form and must select the required CloudSET Services and click "sign up"; (ii) the Customer must then submit the Customer's name, address and other Customer details and indicate its acceptance of these terms and conditions; (iii) the Customer will then be able to submit payment details for the CloudSET Services; (iv) the Customer will receive an email with an activation link, which the Customer must click to activate the Customer's account; (v) once the Customer's account has been activated, the Customer will be able to log in and configure the CloudSET Services.
2.3 Subject to Clause 2.5, the Agreement will come into force when the Customer accepts these terms and conditions in accordance with Clause 2.2(ii).
2.4 The parties, being businesses, agree that Regulations 9(1)(c) and 11(1)(b) of the Electronic Commerce (EC Directive) Regulations shall not apply. The Customer will have the opportunity after completing the process described in Clause 2.2 of identifying whether any input errors have been made, and correcting any such errors, using the Customer's account control panel.
2.5 Once in force, the Agreement will continue in force indefinitely, unless and until the Agreement is terminated in accordance with Clause 6.2 or Clause 13.
3. CloudSET Platform and CloudSET Services
3.1 Subject to the prohibitions set out in Clause 3.2, the Provider hereby grants to the Customer a non-exclusive licence to access the CloudSET Platform and to use the CloudSET Services, by means of the Token and Interface Software only, for the sole purpose of processing the data of the Customer, during the Term.
3.2 The licence granted by the Provider to the Customer under this Clause 3 is subject to the following prohibitions:
(a) the Customer must not sub-license its right to access and use the CloudSET Services or allow any unauthorised person to access or use the CloudSET Services; and
(b) the Customer must not alter or adapt or edit the CloudSET Platform.
3.3 For the avoidance of doubt, the Customer has no right to access the object code or source code of the CloudSET Platform, either during or after the Term.
3.4 All Intellectual Property Rights in the CloudSET Platform will remain, as between the parties, the property of the Provider.
3.5 The Customer shall use all reasonable endeavours to ensure that no unauthorised person will or could access the CloudSET Platform or use the CloudSET Services using the Token.
4. Support Services and Upgrades
4.1 During the Term, the Provider will provide the Support Services to the Customer, and may apply Upgrades to the CloudSET Platform, in accordance with the provisions of this Clause 4.
4.2 The Provider will make available between 09.00 and 17.00 on Business Days a helpdesk facility for the purposes of:
(a) assisting the Customer with the proper use of the CloudSET Platform; and/or
(b) determining the causes of errors and fixing errors in the CloudSET Platform.
4.3 The Provider will use reasonable endeavours to ensure that a member of its support staff can be reached by mobile phone outside the support hours referred to in Clause 4.2 in the case of an emergency.
4.4 The Customer must act reasonably at all times in relation to the use of the helpdesk facility, and the Provider reserves the right to suspend or cancel the helpdesk facility in the event that the Customer makes unreasonable use of that facility (in the opinion of the Provider).
4.5 The Customer acknowledges that from time to time during the Term the Provider may apply Upgrades to the CloudSET Platform, and that such Upgrades may result in changes the functionality of the CloudSET Platform.
4.6 In the event of the interruption of the CloudSET Services, the Provider shall use reasonable endeavours to arrange for the resumption of the CloudSET Services in such manner that the Customer does not suffer any data loss.
4.7 The Provider may suspend access to the CloudSET Platform in order to carry out scheduled maintenance, such maintenance to be carried out on any day which is not a Business Day.
4.8 The Provider may sub-contract the provision of any of the Support Services without obtaining the consent of the Customer.
5. Customer Materials
5.1 The Customer grants to the Provider a non-exclusive licence to store, copy and otherwise use the Customer Materials on the CloudSET Platform for the purposes of operating the CloudSET Platform, providing the CloudSET Services, fulfilling its other obligations under the Agreement, and exercising its rights under the Agreement.
5.2 Subject to Clause 5.1, all Intellectual Property Rights in the Customer Materials will remain, as between the parties, the property of the Customer.
5.3 The Customer warrants and represents to the Provider that the Customer Materials, and their use by the Provider in accordance with the terms of the Agreement, will not:
(a) breach any laws, statutes, regulations or legally-binding codes;
(b) infringe any person's Intellectual Property Rights or other legal rights; or
(c) give rise to any cause of action against the Provider or the Customer or any third party,
in each case in any jurisdiction and under any applicable law.
5.4 Where the Provider reasonably suspects that there has been a breach of the provisions of this Clause 5, the Provider may:
(a) delete or amend the relevant Customer Materials; and/or
(b) suspend any or all of the CloudSET Services and/or the Customer’s access to the CloudSET Platform while it investigates the matter.
5.5 Any breach by the Customer of this Clause 5 will be deemed to be a material breach of the Agreement for the purposes of Clause 13.
6.1 The Charges applicable from the Effective Date will be as specified on the Signup Form, and will consist of:
(a) a fixed Charge per Subscription Period, which shall be invoiced and payable upon the commencement of the each calendar month (such amount to be pro-rated by the Provider in the event that the Agreement came into force or was terminated during a calendar month); and
(b) a variable Charge dependant upon the usage of the CloudSET Services, which shall be invoiced by the Provider at any time following the end of the calendar month in respect of which the variable Charges are incurred.
6.2 Where the Provider agrees in writing with the Customer that there will be an initial trial period for the CloudSET Services, then during that trial period all of the provisions of the Agreement shall apply, save as follows:
(a) the Customer shall have no obligation to pay the Charges in respect of the trial period;
(b) either party may terminate the Agreement immediately by giving written notice to the other party at any time before the end of the trial period (in which case no liability to pay any Charges will arise); and
(c) the first Subscription Period shall begin at the end of the trial period.
6.3 All Charges stated in or in relation to the Agreement are stated exclusive of VAT, unless the context requires otherwise. Where applicable, VAT will be payable by the Customer to the Provider in addition to the principal amounts.
6.4 The Provider may vary the Charges by giving to the Customer not less than 30 days' written notice of the variation expiring after the end of the then-current Subscription Period.
6.5 The Customer will pay the Charges to the Provider within 30 days of the date of issue of the relevant invoice.
6.6 Charges must be paid by credit or debit card in accordance with the instructions on the Signup Form, or using such other method as the Provider may agree to in writing from time to time.
6.7 If the Customer does not pay any amount properly due to the Provider under or in connection with the Agreement, the Provider may:
(a) charge the Customer interest on the overdue amount at the rate of 8% per year above the base rate of HSBC Bank Plc from time to time (which interest will accrue daily and be compounded quarterly); or
(b) claim interest and statutory compensation from the Customer pursuant to the Late Payment of Commercial Debts (Interest) Act 1998.
6.8 The Provider may suspend access to the CloudSET Platform and the provision of the CloudSET Services if any amounts due to be paid by the Customer to the Provider under the Agreement are overdue.
6.9 The Customer acknowledges that, where the Customer does not fully utilise any CloudSET Services usage allowances included in the fixed Charges, such allowances will not be carried over to the following period.
7. Refund Policy
7.1 If either party terminates the Agreement in accordance with Clause 13.3, then the Customer shall be released from any obligation to pay the Charges in respect of any subsequent Subscription Period, and where such Charges have already been paid to the Provider, the Customer shall be entitled to a refund of such Charges.
7.2 If the Provider terminates the Agreement in accordance with Clause 13.4, then the Customer shall be released from any obligation to pay the Charges in respect of any period after the date of effective termination of the Agreement (such amount to be pro-rated by Provider using any reasonable methodology).
7.3 In no event will the Customer be entitled to any refund of, or release from liability to pay, variable Charges that the Customer has incurred.
7.4 Save as expressly provided in this Clause 7 or Clause 6.2, the Customer will not be entitled to any refund of the Charges or released from any liability to pay the Charges on the termination of this Agreement.
8.1 The Customer warrants and represents to the Provider that it has the legal right and authority to enter into and perform its obligations under the Agreement.
8.2 The Provider warrants and represents to the Customer:
(a) that it has the legal right and authority to enter into and perform its obligations under the Agreement;
(b) that it will perform its obligations under the Agreement with reasonable care and skill; and
(c) that the CloudSET Platform will operate without Defects and will perform substantially in accordance with the Documentation (subject to any Upgrades).
8.3 The Customer acknowledges that:
(a) complex software is never wholly free from defects, errors and bugs, and the Provider gives no warranty or representation that the CloudSET Platform will be wholly free from such defects, errors and bugs;
(b) the Provider does not warrant or represent that the CloudSET Platform will be compatible with any application, program or software other than the Interface Software; and
(c) the Provider will not and does not purport to provide any legal, taxation or accountancy advice under the Agreement or in relation to the CloudSET Platform and (except to the extent expressly provided otherwise) the Provider does not warrant or represent that the CloudSET Platform will not give rise to any civil or criminal legal liability on the part of the Customer or any other person.
8.4 All of the parties' warranties and representations in respect of the subject matter of the Agreement are expressly set out in the terms of the Agreement. To the maximum extent permitted by applicable law, no other warranties or representations concerning the subject matter of the Agreement will be implied into the Agreement.
9. Customer Indemnity
The Customer will indemnify and will keep indemnified the Provider against all liabilities, damages, losses, costs and expenses (including legal expenses and amounts paid in settlement of any disputes) suffered or incurred by the Provider and arising as a result of any breach by the Customer of Clause 5.3.
10. Limitations and Exclusions of Liability
10.1 Nothing in the Agreement will:
(a) limit or exclude the liability of a party for death or personal injury resulting from negligence;
(b) limit or exclude the liability of a party for fraud or fraudulent misrepresentation by that party;
(c) limit any liability of a party in any way that is not permitted under applicable law; or
(d) exclude any liability of a party that may not be excluded under applicable law.
10.2 The limitations and exclusions of liability set out in this Clause 10 and elsewhere in the Agreement:
(a) are subject to Clause 10.1; and
(b) govern all liabilities arising under the Agreement or in relation to the subject matter of the Agreement, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty.
10.3 The Provider will not be liable to the Customer in respect of any loss of profits, income, revenue, use, production or anticipated savings.
10.4 The Provider will not be liable to the Customer for any loss of business, contracts or commercial opportunities.
10.5 The Provider will not be liable to the Customer for any loss of or damage to goodwill or reputation.
10.6 The Provider will not be liable to the Customer in respect of any loss or corruption of any data, database or software.
10.7 The Provider will not be liable to the Customer in respect of any special, indirect or consequential loss or damage.
10.8 The Provider will not be liable to the Customer for any losses arising out of a Force Majeure Event.
10.9 The Provider's liability to the Customer in relation to any event or series of related events will not exceed the greater of:
(a) £500.00; and
(b) the total amount paid or (if greater) payable by the Customer to the Provider under the Agreement during the 12 month period immediately preceding the event or events giving rise to the claim.
11. Data Protection
11.1 The Customer warrants that it has the legal right to disclose all Personal Data that it does in fact disclose to the Provider under or in connection with the Agreement.
11.2 The Provider warrants that:
(a) it will act only on instructions from the Customer in relation to the processing of any Personal Data (excluding Customer Data) performed by the Provider on behalf of the Customer; and
(b) it has in place appropriate security measures (both technical and organisational) against unlawful or unauthorised processing of Personal Data and against loss or corruption of Personal Data processed by the Provider on behalf of the Customer.
12.1 The Provider will:
(a) keep confidential and not disclose the Customer Confidential Information to any person save as expressly permitted by this Clause 12;
(b) protect the Customer Confidential Information against unauthorised disclosure by using the same degree of care as it takes to preserve and safeguard its own confidential information of a similar nature, being at least a reasonable degree of care; and
(c) without prejudice to the generality of Clause 12.1(b), ensure that all Customer account information stored on the Platform is stored in encrypted form, and that communications between the Platform and the Interface Software are protected by SSL technology.
12.2 Customer Confidential Information may be disclosed by the Provider to its officers, employees, agents, insurers and professional advisers, provided that the recipient is bound in writing to maintain the confidentiality of the Customer Confidential Information disclosed.
12.3 The obligations set out in this Clause 12 shall not apply to:
(a) Customer Confidential Information that is publicly known (other than through a breach of an obligation of confidence);
(b) Customer Confidential Information that is in possession of the Provider prior to disclosure by the Customer;
(c) Customer Confidential Information that is received by the Provider from an independent third party who has a right to disclose the relevant Confidential Information; or
(d) Customer Confidential Information that is required to be disclosed by law, or by a governmental authority, stock exchange or regulatory body.
13.1 Either party may terminate the Agreement immediately by giving written notice to the other party if the other party commits any material breach of any term of the Agreement.
13.2 Either party may terminate the Agreement immediately by giving written notice to the other party if:
(a) the other party:
(i) is dissolved;
(ii) ceases to conduct all (or substantially all) of its business;
(iii) is or becomes unable to pay its debts as they fall due;
(iv) is or becomes insolvent or is declared insolvent; or
(v) convenes a meeting or makes or proposes to make any arrangement or composition with its creditors;
(b) an administrator, administrative receiver, liquidator, receiver, trustee, manager or similar is appointed over any of the assets of the other party;
(c) an order is made for the winding up of the other party, or the other party passes a resolution for its winding up (other than for the purpose of a solvent company reorganisation where the resulting entity will assume all the obligations of the other party under the Agreement); or
(d) (where that other party is an individual) that other party dies, or as a result of illness or incapacity becomes incapable of managing his or her own affairs, or is the subject of a bankruptcy petition or order.
13.3 Either party may terminate the Agreement by giving at least 1 Business Day's written notice of termination to the other party, expiring at the end of the then-current Subscription Period.
13.4 The Provider may terminate the Agreement by giving at least 10 Business Days' written notice of termination to the Customer (expiring at any time).
13.5 The Provider may terminate the Agreement immediately by giving written notice of termination to the Customer where the Customer fails to pay to the Provider any amount due to be paid under the Agreement by the due date.
14. Effects of Termination
14.1 Upon termination of the Agreement, all the provisions of the Agreement will cease to have effect, save that the following provisions of the Agreement will survive and continue to have effect (in accordance with their terms or otherwise indefinitely): Clauses 1, 7.5, 9, 10, 12, 14 and 17.
14.2 Termination of the Agreement will not affect either party's accrued liabilities and rights as at the date of termination.
15.1 Any notice given under the Agreement must be in writing (whether or not described as “written notice” in the Agreement) and must be delivered personally or sent by recorded signed-for post, or sent by email, for the attention of the relevant person, and to the relevant address given below (or as notified by one party to the other in accordance with this Clause).
Addressee: Legal Department
Email address: email@example.com
Postal address: Coherence Design Limited, Unit B, East House, Braeside Business Park, Poole, Dorset BH15 2BX, UK
The addressee and address or email address set out in the Signup Form.
15.2 A notice will be deemed to have been received at the relevant time set out below (or where such time is not on a Business Day, at the start of the next Business Day after the relevant time set out below):
(a) where the notice is delivered personally, at the time of delivery;
(b) where the notice is sent by recorded signed-for post, 48 hours after posting; and
(c) where the notice is sent by email, at the time of the transmission (providing the sending party retains written evidence of the transmission).
15.3 A party receiving a notice under this Agreement must send to the other party an acknowledgement of receipt within 2 Business Days of the date of receipt of the notice.
16. Force Majeure Event
Where a Force Majeure Event gives rise to a failure or delay in either party performing its obligations under the Agreement (other than obligations to make payment), those obligations will be suspended for the duration of the Force Majeure Event.
17.1 No breach of any provision of the Agreement will be waived except with the express written consent of the party not in breach.
17.2 If a Clause of the Agreement is determined by any court or other competent authority to be unlawful and/or unenforceable, the other Clauses of the Agreement will continue in effect. If any unlawful and/or unenforceable Clause would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the Clause will continue in effect (unless that would contradict the clear intention of the parties, in which case the entirety of the relevant Clause will be deemed to be deleted).
17.3 The Agreement may not be varied except by a written document signed by or on behalf of each of the parties.
17.4 The Customer hereby agrees that the Provider may freely assign any or all of its contractual rights and/or obligations under the Agreement to any successor to all or a substantial part of the business of the assigning party from time to time. The Customer must not without the prior written consent of the Provider assign, transfer, charge, license or otherwise dispose of or deal in the Agreement or any contractual rights or obligations under the Agreement.
17.5 The Agreement is made for the benefit of the parties, and is not intended to benefit any third party or be enforceable by any third party. The rights of the parties to terminate, rescind, or agree any amendment, waiver, variation or settlement under or relating to the Agreement are not subject to the consent of any third party.
17.6 Subject to Clause 10.1:
(a) the Agreement constitutes the entire agreement between the parties in relation to the subject matter of the Agreement, and supersedes all previous agreements, arrangements and understandings between the parties in respect of that subject matter; and
(b) neither party will have any remedy in respect of any misrepresentation (whether written or oral) made to it upon which it relied in entering into the Agreement.
17.7 The Agreement will be governed by and construed in accordance with the laws of England and Wales; and the courts of England will have exclusive jurisdiction to adjudicate any dispute arising under or in connection with the Agreement.